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TEST Calendar Approval Form

Calendar Request Form

We are delighted you want to reserve space for your program, meeting, or event.

Please complete and submit this form to request your program/meeting/event be added to the church calendar and space be reserved.

Required: All fields marked with an asterisk (*) are required.
Event Details: Provide your contact information, group affiliation, program/meeting/event details (title, date, time, location), and select the appropriate room(s). Use “Other” if your location isn’t listed.
Review: Lastly, review all entries before submitting.

If you have questions or need some assistance completing the form, please call the church office at 865-523-4176, extension 101.

Your request will be reviewed by the church Management Team. If approved, your event will be added to the church calendar, and our administrative staff will contact you.

Calendar Request Form

Name of Event Organizer:

Email Address:

Preferred Phone Number:

Preferred Text Number:

Name of Organization or TVUUC Ministry/Program:

Organization Address: (NOTE: TVUUC groups may simply type TVUUC)

Type of Group

If "Other" (Describe Group Type if not listed above)

Title of Event

Description of the event: (Purpose, activities, who it is for)

Calendar Date Requesting:

Start Time Request: (Include a time that allows for your event set-up)

End Time Request: (Include a time that allows for your event clean-up)

If this is a recurring event, briefly describe. (i.e. First Tuesday of every month)

Room(s)/Location(s) Requesting: (Check all that apply)

Fellowship Hall

Fellowship Hall Kitchen

Sanctuary

Lizzie Crozier French Room

Linda Lee Kraeger Library

Patio

Amphitheater

Memorial Garden

Office Conference Room

Workroom

Lobby

Children's Diversity & Justice Library

Room A

Room B - Elandria Williams Room

Room C

Room D

Room E

Nursery

Little Kitchen (in RE Hallway)

Outside on the church grounds

On-line

Off-site

Other

If "Off-site," provide name of location and the address.

If "Other" (Describe Room/Location if it is not listed above)

Expected number attending:

Accessibility considerations - Describe any mobility, sensory, etc. concerns or needs.:

Does your event have Equipment and/or AV/Tech Needs? (Check all items needed.)

Tables

Chairs

Microphones

Television

Livestream

Zoom

Google Meet

Microsoft Teams

Will an employee or volunteer be needed to help support your event or activity? (Check all that apply.)

Technology Volunteer

Hospitality Volunteer

Childcare Provider

Ministry Staff or Volunteer Member

Administrative Staff

Custodial Volunteer or Staff

Will your group have food provided to participants?

Yes

Will your group provide alcoholic beverages? (No individual below 21 years of age should be provided or consume alcoholic beverages.)

Yes

Notes and Questions: (This is a space to add information or questions about your event or announcement you want to share with the TVUUC Management Team.)

If approved, would you like to put an announcement in our newsletter, order of service, and/or Sunday Service spoken announcements? (Please note that a separate form will be provided if you check "Yes.")

Yes

If approved, would you like your event/activity advertised on our calendar?

Yes

Read and Acknowledge the TVUUC Facility Use Agreement Form: (http://bit.ly/3KYTrhS)

Acknowledgement: By checking this box, I confirm that I have read, understand, and agree to the guidelines listed in the Facility Use Agreement Form. I understand that my request will not be considered for approval unless this acknowledgement is completed.

Submission Date

Thank you for submitting your calendar request for approval. We’ve received your request and will review it within 3 business days. The church office hours are Monday – Thursday, 9:30 AM - 4:30 PM.

If additional information is needed, we’ll reach out to you. Once approved, you’ll receive a confirmation.

In alignment with our Unitarian Universalist values, we strive to ensure all communications are inclusive, respectful, and community-centered.

Thank you for helping us build a vibrant and connected congregation.

Please contact TVUUC at 865-523-4176, extension 101 if you have additional questions.

Warm Regards,

The TVUUC Communications Team

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